Every deliverable clearly defined in your Fund's Books and Records
The process and control activities to follow for each deliverable
People, Systems and Service Providers responsible for each activity
A fund service level agreement with the timing and frequency of every deliverable
The delivery locations that make up your Global Operating Schedule
Fund Elements documents and cross-references every detail of your fund's end to end operations in a single App that is easy to access for everyone who needs to know.
Each Investment Fund has a unique setup and a distinct way of operating. As a global industry there is a consistent approach to how funds operate across jurisdictions with well established processes to create deliverables. Fund Elements has built a Books and Records index to define all of the expected deliverables and connected each entry to Standard Operating Procedures to provide industry wide consistency with the flexibility to accommodate important fund specific differences.
Setup the Fund
Setup the Fund is about the legal and regulatory work to establish the fund structure, create the investor agreements and achieve regulatory authorization.
Strategy Analysis, Risk Assessment, Order Management, Trade Execution, Front Office Position and P&L Reporting, FX Hedging, Funding and Collateral Management.
Calculate Net Asset Value
General Ledger Setup, Recording of Investment Activity, Security Master, Corporate Actions, Reconciliations, P&L Allocations, Review, Sign-off and NAV Reporting.
The reports, information flows and decisions taken by the Governance Team to ensure they retain ultimate responsibility for the activities of the Investment Fund.
File Financial Statements
The process to draft interim and year end Financial Statements, satisfy audit requirements, publish and file Financial Statements with Statutory bodies.
File Regulatory Returns
Identification of Regulatory Reporting Obligations, the production of reports and the filing of returns with Regulatory authorities in each jurisdiction.
Raise Capital from Investors
Marketing and Distribution of the fund to target investors aligned with offering documents and regulation rules. The record keeping of investors contractual agreements.
Settle Investment Activity
Trade settlement instructions – Listed, FX and Wires, Swaps, Futures and Options. Positions and balances trade / settlement date reporting and break resolution.
Comply with Investment Rules
Setup and monitoring of compliance with Regulatory, Statutory and Contractual obligation. Includes Investment Restrictions monitoring by the Depositary / Trustee.
The Management processes that ensure effective oversight of the operations including processes that have been outsourced to service providers.
File Tax Returns
The production of Fund and Investor Tax reports to comply with local requirements and filing returns with Tax authorities in each jurisdiction.
Close the Fund
The liquidating of an Investment Fund to ensure equitable treatment of Investors and Creditors and the filing of all returns required to close a fund.
“With Fund Elements each team member can now answer a question about the setup of any of our funds within 3 seconds”
Chief Operating Officer - Fund Management Company
The Operating Model for each Investment Fund provides four key reports used to co-ordinate all of the activities of your Governance, Management and Operations Teams.
Books and Records provide the focal point for all of your your Investment Operations activity
How you deploy people, systems and service provides to support Investment Operations
Target Service Level Agreements provide key measurements to drive operational performance
An operating matrix to link Global Operations to local Regulatory and Tax compliance obligations