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Orchestra Conductor

Your Fund's Operating Model

Why

Every deliverable clearly defined in your Fund's Books and Records

How

The process and control activities to follow for each deliverable 

Who

People, Systems and Service Providers responsible for each activity

When

A fund service level agreement with the  timing and frequency of every deliverable

Where

The delivery locations that make up your Global Operating Schedule

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Fund Elements documents and cross-references every detail of your fund's end to end operations in a single App that is easy to access for everyone who needs to know.

Orchestra
Sheet Music

All of your funds setup data in a single App

Every fund deliverable with clearly defined responsibilities

Operating Standards

Operating Standards

Each Investment Fund has a unique setup and a distinct way of operating. As a global industry there is a consistent approach to how funds operate across jurisdictions with well established processes to create deliverables. Fund Elements has built a Books and Records index to define all of the expected deliverables and connected each entry to Standard Operating Procedures to provide industry wide consistency with the flexibility to accommodate important fund specific differences.

GOVERN: 01-SF

Setup the Fund

SCOPE:

Setup the Fund is about the legal and regulatory work to establish the fund structure, create the investor agreements and achieve regulatory authorization.

Young Smiling Lawyer

INVEST: 03-IC

Invest Capital

SCOPE:

Strategy Analysis, Risk Assessment, Order Management, Trade Execution, Front Office Position and P&L Reporting, FX Hedging, Funding and Collateral Management. 

Trading Graphs On Computer Monitor_edite

INVEST: 05-CNAV

Calculate Net Asset Value

SCOPE:

General Ledger Setup, Recording of Investment Activity, Security Master, Corporate Actions, Reconciliations, P&L Allocations, Review, Sign-off and NAV Reporting. 

Working Together

GOVERN: 07-GA

Govern Activities

SCOPE:

The reports, information flows and decisions taken by the Governance Team to ensure they retain ultimate responsibility for the activities of the Investment Fund.

Business meeting

REPORT: 09-FFS

File Financial Statements

SCOPE:

The process to draft interim and year end Financial Statements, satisfy audit requirements, publish and file Financial Statements with Statutory bodies.

Accounting Documents_edited.jpg

REPORT: 11-FRR

File Regulatory Returns

SCOPE:

Identification of Regulatory Reporting Obligations, the production of reports and the filing of returns with Regulatory authorities in each jurisdiction.

Patent Preparation and Prosecution

INVEST: 02-RCI

Raise Capital from Investors

SCOPE:

Marketing and Distribution of the fund to target investors aligned with offering documents and regulation rules. The record keeping of investors contractual agreements.

Done Deal

INVEST: 04-SIA

Settle Investment Activity

SCOPE:

Trade settlement instructions – Listed, FX and Wires, Swaps, Futures and Options. Positions and balances trade / settlement date reporting and break resolution.  

Vault

REPORT: 06-CIR

Comply with Investment Rules

SCOPE:

Setup and monitoring of compliance with Regulatory, Statutory and Contractual obligation. Includes Investment Restrictions monitoring by the Depositary / Trustee.

Analyzing the data

GOVERN: 08-MO

Manage Operations

SCOPE:

The Management processes that ensure effective oversight of the operations including processes that have been outsourced to service providers.

Analyzing Chart

REPORT: 10-FTR

File Tax Returns

SCOPE:

The production of Fund and Investor Tax reports to comply with local requirements and filing returns with Tax authorities in each jurisdiction.

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GOVERN: 12-CF

Close the Fund

SCOPE:

The liquidating of an Investment Fund to ensure equitable treatment of Investors and Creditors and the filing of all returns required to close a fund.

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“With Fund Elements each team member can now answer a question about the setup of any of our funds within 3 seconds”

Chief Operating Officer - Fund Management Company

Operations Reports

Operating Reports

The Operating Model for each Investment Fund provides four key reports used to co-ordinate all of the activities of your Governance, Management and Operations Teams. 

Deliverables

Books and Records provide the focal point for all of your your Investment Operations activity 

Dependencies

How you deploy people, systems and service provides to support Investment Operations

Timelines

Target Service Level Agreements provide key measurements to drive operational performance

Locations

An operating matrix to link Global Operations to local Regulatory and Tax compliance obligations 

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